PeoplePay Human Resource Management Information System

Innosys prides itself in producing end to end solutions that are targeted not only to improve speed and accuracy of your business process, but to also lower the cost and bring about more efficiency.

Innosys uses its own software products for which we are constantly thriving to improve. Our list of happy customers comes from various industries including medical, retail, banking, manufacturing, hospitality and print media.

PeoplePay HRMS and PeoplePay ERP, provides a complete suite by integrating applications for HR, Payroll, Purchasing, Inventory and Asset Management. These features and modules are outlined below showing some of the key functionality that sits pervasively on all modules and sub modules.

PeoplePay HRMIS prides it’s self for the maintenance of data consistency and data integrity, for this to be effective, as series of references are used. These include system references, organization setup, organization structure, and position setup with employee budgeting controls, Position responsibility, position work locations, and required position experience and qualifications. A definition of nationality and currency for employee payments are also made here.

Crucial to this module is the definition of Income codes, deductibles, earnings periods and the setup of Non statutory employee deductions. The policy based payroll engine handles multicurrency, allows for unlimited amount of allowances, benefits, bonuses, commissions and deductions. These can be specific to employees or groups of employees. Workflow will notify payroll users of any HR changes that influence the payroll and provide direct access to the changed record.

The requirement for a Position Opening; whether derived by an employee separation or growth of the organization these are effectively handled by PeoplePay HRMIS. This process commences with a requisition from the department head where the vacancy exist, HR will subsequently proceed with the Position Opening Procedures. The interviewing process is greatly simplified by the use of a question bank specific to every position that tracks the responses given by interviewees. This useful feature saves time and money by allowing positions to be filled as quickly as possible. The system stores all employee files and history of changes specific to the curricula vitae. Added to all of this, the system allows for the storage of soft copies of an applicant’s CV, produces an acknowledgment letter and allows for these application(CVs) to be tied to an established Position Opening; thus making the complete Recruitment process fully automated.

PeoplePay Payroll application forms part of the PeoplePay HRMS and is a comprehensive flexible global payroll solution with a Payroll that includes Normal Payroll Cycle, Retroactive Payroll, Pension Payroll, Vacation Allowance, Gratuity and Bonus all in one engine. Very few additional entries e.g. Overtime is required, this is due to the seamless integration of HR modules and the accommodation for systematic additional fringe benefits e.g. Housing and Entertainment Allowances. The payroll process concludes with pay slips to employees and the ability to split salaries to multiple banks or part cheque part bank etc. The resulting payroll Journal and entries for General Ledger finalises the payroll period transactions.

Employee appraisal is a crucial component for talent management within an organisation; PeoplePay HRMIS appraisal system is fully configurable and allows for specific customization if required. A definition of a rule for the appraisal is made by stating the class of employees, the options for evaluation and the weighting method used. Employees can use the self-serve feature to appraise themselves, subsequently, supervisors will appraise staff ‘reporting to’ them; all this is done using the specific appraisal rule previous defined.

The ability to manage employee’s away-time from work is key to any Human Resource department. PeoplePay HRMIS has two methods, those classified as leave, inclusive of vacation and sick leave and those linked to an activity e.g. Jury Service. Our system facilitates the automatic deduction from salary whenever vacation is overspent, further, for every instance of absence PeoplePay HRMIS computes a dollar value thus allowing management to arrive at the actual cost of not having the staff on the Job. This value can either be used as a payment, deduction or neither depending on the circumstances for the leave.

In cases of Annual or Vacation Leave, management has the option of paying employees for their leave, instead of the employee being absent from work. Management via self-serve role can so configuration leave management to allow leave applications for vacation via the system, this can be approved by immediate supervisor who would then forward to the Human Resources Department for final approval and verification; all of this is accomplished by the integrated workflow in the software.

It is normal for management to issue documents and letters to employees. Rich text documents can be created from the PeoplePay HRMIS software or alternatively soft copies of existing documents can be uploaded. These documents can be delivered to its recipients via self-serve and workflow.

Inter personal clashes and downright disregard for organization rules are not uncommon in the working environment. To handle these situations gracefully, PeoplePay HRMIS requires that companys’ configure their code of conduct directly within the software. Disciplinary measures can now be performed outlining clearly the incident and circumstances surrounding that prevailed along with the action taken. Workflow will facilitate the movement and notification of these cases to all concerned.

Some employers require that their staff undergo an employment and annual medical checkup with a physician. Further most countries have established health insurance institutions that are statutory. Whenever illness occurs, employees who are registered with these agencies can provide to management a claim signed by a physician as proof of illness, these are logged in to PeoplePay HRMIS. Workflow along with notifications can greatly assist the data entry process for HR departments by accommodating entries from the source department.

Employees are expected to progress within their place of employment, this is constantly encouraged by employers. As such, management needs to record the movement of staff to better plan and forecast; to this end PeoplePay HRMIS stores the before and after records for employees who may have been Acting, Transferred, Promoted, Demoted, Out-Stationed, Seconded or Re-Assigned. If the process requires multiple levels of approvals, workflow should be used to facilitate record movement to all key.